DIRECT HIRING! I. JOB SUMMARY
Jobholder is responsible for maintaining the general ledger. Preparation of monthly financial reports. Checking of bank status. Monitoring of bank loans and fund placements. In charge for securing statutory contributions.
II. RESPONSIBILITIES
Daily
Collate all projected collectible commissions based on premiums paidPrepare daily transactions – check payments, bank recon, cash position, etc. 3. Monitor closely accounts receivable and payables
4. Other general bookkeeping / accounting functions, including maintenance of general ledger
Weekly
Prepare cash positionPrepare payables for the week, projection for commissions due for the week
Semi-monthly
PayrollSSS, Philhealth, Pag-ibig contributions / loan amortization, BIR (VAT and withholding tax)Bring to the attention of management, finance issues and concerns that need immediate attention or inform management of admin issues that are of major concernSuggest and / or recommend any action plan for any encountered incident report on finances
Monthly / Quarterly / Annually
Prepare financial statements for the month/ quarter/ year, comparative to previous month, compared to previous yearSummary of accounts receivables as of month/ quarter/ year endSummary of accounts payables as of month/ quarter/ year endAnd other reports that maybe required by the presidentFinancial Statements (FS) monthly emailed to management income from January to current month vs. expense for the same periodincome to be divided in 3 categories (new business, renewals, inclusions) Preparation of yearly budget (draft should be submitted midyear)Listing of all advances from Broker 2Submission on Peachtree and all potential reports that it can generate 9. List all lapsed accounts Submit target goals in terms of finance figuresSubmit projections (monthly) – income and expenseFamiliarize all tasks of your subordinates.Act as team leader of the department.Ensure that you can take on and accomplish all the tasks and duties of your subordinates when the need arises.Support, train and guide your subordinates to improve their work practices and outputOther work related task that may assigned from time to time. CHAIRMAN PERSONAL ACCOUNTING
1. Monitoring of RAR & GHR credit cards indicating: (Bpi Express Credit Card, Citibank Premier Miles, EZpay,Eastwest bank,BDO Peso & Dollar, HSBC, RCBC & Go Mastercard). a) how much is the total outstanding balance
b) how much is the minimum payment
c) how much was previously paid-(last month)
d) date when it was paid
e) how much is the remaining balance.
f) Analyze the amount charged to the credit cards. If for office expenses, these will be reimbursed to him & deposit to his current account.
g) Go Mastercard and BDO VISA (USD) & others-Analyze the travel premiums charged
against his credit card if these are already collected and deposited to Broker 2-peso amount & to our Dollar account for the Dollar collection. Upon receipt of the billing, all the deposit slips, bank statements for the deposit and other supporting documents will be attached to the billing, and prepare the check voucher with the corresponding checks for approval. Payment to the bank will follow.
2.Handling, Managing of RAR and GHR Finances on a daily basis
a. ATM withdrawals
b. Funds transfer with the approved request from RAR to GHR account as indicated in her request.
c. Deposits, reimbursements, fund transfers, advances
d. Payables for the month-credit cards, loans, Utilities & etc.
e. Summary of outstanding checks.
3. To ensure that there are enough funds in the bank account before the issuance of checks.
a) Call the bank to get the bank balances.
b) Update and reflect all the transactions for the day in the cash position report and email to the same to DHR & RAR.
4. Manage Finances of RAR to ensure that all Bills are paid accordingly, discuss with him once necessary to cut short expenses to avoid additional charges.
5. Prepare Comparative reports of RAR and GHR Expenses from Credit Cards 6. Handle concerns from their Credit Cards and other bills such as PLDT, Cable and any concern that will arise.
7. Handle payments for Family trips whether abroad or locally.
8. Assist RAR of any concerns arising from his Organizations namely, Triple I Society, Ateneo Alumni Assoc. and Blue Eagle Foundation.
9. Monthly updating of Sales Revenue of two (2) Sales Officers AZB and GPH for their Monthly Incentive Program.
a. Input commission amount, OR date and payment habit of each account. b. Prepare a breakdown for each Sales officer of they meet the quota.
Client and Principal Insurer Relations
Receive and process all incoming calls;Receive and promptly act on clients' and principal insurers' concerns in general and on matters pertaining to new business in particular.
Records Keeping and Reports
Organize and orderly keep records of all FS required by IC and keep in secured areaOrganize and orderly keep records of all other pertinent finance documents and keep in secured area III. RELATIONSHPS
A. Reporting
Reports directly to the PresidentReport indirectly to the Chairman, Vice President of Admin / HR & Sales
B. Subordinates
Accountant
Bookkeeper
C. Coordinates
1. INTERNALLY with Staff within
a. New Business Unit
b. Claims Unit
c. Documents Receiving and Releasing
d. Collector/Messenger
2. EXTERNALLY with
a. BPI Polaris Branch
b. Insurance Commission
c. Auditors
IV. JOB SPECIFICATIONS
A. Education
Graduate of a business-related course
B. Experience
2 – 3 years of experience in Accounting or in a similar or subordinate job.
C. Special skill
AccountancyAverage proficiency in MS Office Applications (Word, Excel, and PowerPoint).
D. Others
Organizational skillAverage proficiency in spoken and written English.Experience in insurance industry is an advantage