The Accounting Management System Manager is responsible for managing and optimizing the dealership's accounting systems and processes. This role ensures that financial transactions are recorded accurately, internal controls are maintained, and reporting is aligned with industry standards. The manager will oversee the implementation of financial management software and ensure compliance with regulatory and dealership policies.
Key Responsibilities:
Manage Accounting Systems:
Oversee the dealership's accounting systems, ensuring that all financial data is accurately captured and processed.
Lead the implementation, integration, and maintenance of dealership management software (DMS) for financial operations, such as CDK Global, ERA-IGNITE, Reynolds & Reynolds, or similar systems
Ensure all financial transactions are processed efficiently and in accordance with company policies.
Financial Reporting:
Prepare monthly, quarterly, and annual financial reports for management, including income statements, balance sheets, and cash flow statements.
Ensure the accuracy of all financial reports and that they comply with relevant accounting standards (e.g., GAAP or IFRS).
Internal Controls and Compliance:
Develop and implement internal controls to safeguard dealership assets and ensure compliance with financial policies and regulations.
Conduct regular reviews and audits to identify risks and improve financial processes.
Work closely with external auditors during financial audits and ensure all necessary documentation is available.
Budgeting and Forecasting:
Assist in the preparation of the dealership's annual budget and financial forecasts.
Monitor actual performance against the budget and provide variance analysis to management.
Support management in decision-making by providing financial insights and projections.
Accounts Payable & Receivable:
Oversee the processing of accounts payable and receivable, ensuring timely payments to vendors and accurate invoicing for customers.
Manage cash flow, ensuring that the dealership maintains optimal liquidity for operations.
Inventory and Cost Control:
Monitor and manage the accounting for vehicle and parts inventory.
Work closely with the parts and service departments to ensure accurate cost control, inventory valuation, and reconciliation.
Team Leadership:
Lead and manage the accounting team, including accountants, accounts payable/receivable clerks, and payroll staff.
Provide training and guidance on dealership accounting systems and processes.
Conduct performance evaluations and ensure team members meet their financial responsibilities.
Tax Compliance:
Ensure timely filing of dealership tax returns and compliance with all local, state, and federal tax regulations.
Coordinate with tax advisors to optimize the dealership's tax strategy.
Administration Management
Office Management
Human Resources Coordination
Compliance and Legal
IT and Systems Support
Qualifications:
Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
CPA preferred.
Minimum of 3 years of experience in accounting, preferably in an automotive dealership or related industry.
Proven experience with dealership management systems (e.g., CDK Global, Reynolds & Reynolds, ERA-IGNITE, or similar software) or accounting software like NAV, Solomon, QuickBooks, SAP, Sage, or similar software
Experience managing a team of accounting professionals.