1. Manages overall operations of accounting team
a. Manages tasks and over-all performance of accounting staff members. b. Oversees daily activities within the accounting team
c. Oversees work of Accounting Assistant with: Billing, follow-up and receipt of payments from clientsDisbursements to Principals, Suppliers and Service Providers, 2. Performs the following as necessary:
a. Revises draft PO from Sales
b. Reviews accuracy of PO versus BOM, supplier quotation, validates applicable taxes (VAT and Royalty Tax)
c. Prepares bank telegraphic transfer forms Applies for remittance of funds in case of payment to foreign principals.
d. Submits to President for Approval/Signature
e. Purchases dollars for payment to foreign principals f. Prepares checks for disbursement
g. Prepares CVs for President/GM Approval.
3. Coordinates and works closely with other Team Leads to ensure support for business while properly adhering to and implementation of accounting guidelines and processes;
a.Discusses with concerned Account Executive regarding billing issues encountered to ensure prompt collection of payment.
4. Reviews and handles processing of Sales documentation (Deal Registration Form, Bill of Material, Commissions, and Contracts)
a. Reviews and signs-off DRFs and BOMs
b. Ensures completeness of required documentation before endorsement of approval to the President and General Manager
c. Reviews Commission statements of Sales people before endorsement to the
President and General Manager
d. Reviews contracts with customers and service providers regarding terms and conditions. Identifies risk exposure and discusses these with the concerned employee and Management.
e. Directly coordinates with foreign principals
f. Confirms maintenance renewals to Partners coordinated with AEs
g. Communicates with foreign suppliers regarding Tax treaty relief availment h. Requests documents required by BIR in relation to deals/transactions.
5. Prepares all Compensation reports and Government Benefits Remittances:
a. Processes mid-month, month-end, and 13th month pay using company's HRIS and payroll system
b. Prepares Annualization file in preparation for year-end reporting and regular tax of employees
c. Conducts payroll related orientation to new hires and before regularization d. Processes Maternity Leave Pay, Last Pay Computation, and Payout
e. Prepares and processes SSS HDMF PHIC and BIR (1601C) remittance reports and
endorses for President approval of Payment.
f. Generates BIR form 2316 for employees' year-end and for those who resigned.
g. Provides annual reports on compensation to Management and dissemination to all EEs
h. Responds to queries on payroll
6. Supervision and review of uploaded/ transmitted accounting documents to
Outsourced Accountants
a. Clarifies and defines how bookkeepers should handle transactions
b. Oversees transmittal of accounting documents to external bookkeepers for recording and does transmittal of payroll related documents/entries.
c. Communicates errors and mis posting to books, pre and post FS reporting
d. Checks and validates FS reports submitted by bookkeepers versus source documents.
e. Defines new accounting treatment of transactions for implementation and recording as confirmed by Management.
7. Handles tax and other accounting related referrals to Lawyers and Auditors
a. Handles BIR assessments, prepares all schedules, makes reconciliation to support
NIC/PAN/FAN
b. Does BIR Recon as needed for assessments and consulted with the Lawyers c. Coordinates legal documentation and responses to BIR thru Lawyers
d. Monitors referrals to lawyers made by Accounting (Special projects e.g. Royalty
taxes, Tax Relief, Stock Transfers)
e. Prepares all documentary requirements for submission to BIR (for BIR assessments)
f. Coordinates interim and annual audit of books for yearend financial statements.
8. Coordinates w Bank Representatives/Managers for company account maintenance;
investments and completion of necessary documents related to the transactions.
a. Obtains updated interest rates for potential additional placements b. Confirms rollover of short-term investments
c. Monitors dollar exchange rate for USD requirement and investment
d. Prepares and submits documentary requirements of account opening, updating, etc, signed by Authorized Signatories.
Periodic Job Duties:
9. Government Mandated Reports
a. Prepares and processes
? SSS Contributions/loans remittance form and bank receipt HDMF
contributions/loans remittance form and bank receipt
PHIC Contributions remittance form and bank receiptBIR form 1601C (Withheld taxes on Compensation)BIR 1604CF (Annual report of withheld taxes on compensation)Alpha list to be submitted to BIR in a CD with EE 2316 soft cop
b. For Review and Payment Processing
BIR 1600, Withholding VAT (for foreign transactions)BIR 1601E, Expanded Withholding tax EWT (for all local purchases)BIR 1601F Final Withholding Tax FWT (for foreign purchases)BIR 2550M/Q Value Added Tax, 12% (Output for Sales minus Input tax for Purchases)BIR 1603 Fringe Benefits Tax (for Supervisory employees)BIR 1702Q Income Tax Return (Based on Revenues, net income)BIR 1702 Annual income tax return (based on Audited FS)BIR 0605 Annual Registration FormAccounting Books of Accounts (Sales, Purchases, General Journal, General Ledger) Submits to BIR in a CD or other BIR prescribed format.
10.Other Reports
a. Weekly Cash position report
b. Update AP and AR schedule for the week
c. Presents F/S to Mancom
11.Responsible for ensuring that qualified commission payments are paid out as scheduled; reviews commission statements submitted by Sales personnel before endorsement to the Corporate Treasurer and GM.
12.Other Job Duties:
a. Attends in MPR and follows-up action to be done by the Sales people (Sales TO DO)
including outstanding AR for action.
b. Coordination with HR Officer regarding results of Physical Asset Inventory and implementing the necessary adjustment in Lapsing schedule/InfoAsset data to be
used for financial statement.
c. Undertakes special projects related to accounting as may be assigned. d. Meets with Bank reps re: investments and transactions
e. Completed requirements for tax clearance for Philgeps
f. Releases per diem for foreign travel
g. Preparation of Certificate of contribution to Philhealth
h. Validates all scanned and indexed documents (DRF Scanning and Report
Generation Project)
i. Facilitates Budget planning - endorses budget for president approval
j. Documents yearly incentive plan for Sales and other departments, and other accounting procedures for implementation