Purchasing Staff/Secretary

Duties and Responsibilities : Must have knowledge in accounting softwareMust have knowledge in QuickBooksMonitors the inventory of operating supplies and major office suppliesChecks/reviews requests for purchase of materials and operating & office suppliesMakes necessary canvassing and sourcing of needed materials and suppliesEstablishes at least two(2) reliable suppliers of materials and suppliesUpon delivery of purchased materials and supplies, together with QA and Warehouse personnel, checks or inspects the quantity and quality of delivered itemsUpon receiving of report from the Warehouse and QA about the rejection of the delivery, immediately informs the concerned supplier to take the appropriate action in order not to hamper the production linePrepares Purchase OrdersEnsures completeness and updatedness of Purchasing recordsrPrepares and submits to superior the required reports, accomplished forms, correspondences, etc. for review and approvalSends correspondences to external parties through fax or by mail, as instructed by superiorDoes encoding jobs, as instructedSegregates reports, records and other documents and files them accordinglyGets the signature from the designated signatories on prepared reports, forms and correspondencesAnswers queries or telephone calls from Suppliers and other external partiesMaintain the cleanliness and orderliness of designated work areaPerforms other duties that maybe assigned by immediate superior