Project Coordinator

Main Roles and Responsibilities:
• Ensure all necessary materials and resources are available for meetings.
• Serve as the primary point of contact for internal and external communications on behalf of the operations.
• Maintain an organized filing system for paper and electronic documents.
• Ensure confidentiality and security of sensitive information.
• Assist with special projects, including research, data collection, and report preparation.
• Coordinate with other departments to ensure project deadlines are met.
• Act as a liaison between the executive and other stakeholders, facilitating communication and collaboration.
• Handle sensitive and confidential information with discretion.
• Perform additional duties as assigned by the executive to support the department's needs.
• Handle ad hoc administrative tasks and projects as required.
• Collaborate with the operations and administrative teams to enhance processes and systems.
• Schedule and organize team discussions related to the development and implementation of various systems for the assigned project, from initiation to closure.
• Identify and analyse project requirements by discussing with the operations team, observing current workflows, and evaluating existing systems.
• Prepare and manage a project timetable in coordination with the project manager, internal operations and IT teams, and other relevant parties.
• Provide necessary reports for submission to different departments.
• Identify key milestones and track all related activities, including meeting minutes, to ensure timely achievement of milestones.
• Prepare documents for approval necessary for the completion and implementation of the assigned project.
• Coordinate with the project manager, users, other company units, and vendors to develop systems and policies.
• Function as Quality Management Representative for the Operations Department.