Objective:
The Project Assistant will support the Project Manager in administrative, financial, and compliance matters, ensuring efficient coordination and communication among all project stakeholders for the successful implementation of the FISH-CAP.
Responsibilities:
Administrative Support:
? Assist in the day-to-day administrative tasks, including scheduling meetings, preparing agendas, and maintaining project documentation.
? Ensure effective record-keeping and filing of all project-related documents.
? Provide logistical support for project activities, including workshops, training sessions, and stakeholder meetings.
Financial Management:
? Assist in the preparation and management of project budgets, ensuring all expenditures are in line with approved budgets and financial policies.
? Maintain accurate financial records, process invoices, and manage petty cash.
? Support the Project Manager in preparing financial reports for submission to the donor.
Compliance and Reporting:
? Ensure compliance with all donor requirements, including reporting, procurement, and financial management guidelines.
? Assist in the preparation and submission of timely and accurate project reports, including quarterly and annual reports.
? Monitor project activities to ensure adherence to donor and organizational policies.
Stakeholder Coordination:
? Facilitate effective communication and coordination among all project stakeholders, including local cooperatives, government agencies, and partner organizations.
? Assist in organizing stakeholder meetings, workshops, and knowledge sharing events.
? Maintain a database of project stakeholders and ensure regular updates and communication.
Monitoring and Evaluation Support:
? Assist in the development and implementation of the project's monitoring and evaluation framework.
? Collect and compile data for project monitoring, ensuring accuracy and completeness.
? Support the Project Manager in analyzing project data and preparing evaluation reports.
Other Duties:
? Perform any other tasks as assigned by the Project Manager to ensure the smooth implementation of the project.
? Provide support in capacity-building activities and training sessions as needed.
Qualifications:
? Bachelor's degree in Business Administration, Finance, Project Management, or a related field.
? Minimum of 3 years of experience in administrative and financial management, preferably in a development project setting.
? Strong organizational and multitasking skills with attention to detail.
? Excellent written and verbal communication skills.
? Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with financial management software.
? Ability to work independently and as part of a team.
? Fluency in Tagalog and English.
Reporting:
The Project Assistant will report directly to the Project Manager and will work closely with Good Neighbors Finance Manager at the Head Office for financial reporting matters, as well as all project staff and stakeholders to ensure effective project implementation.
Good Neighbors Philippines has zero tolerance to any harm or sexual exploitation and abuse against any beneficiaries (or program participants). Safeguarding and Protection from Sexual Exploitation and Abuse (PSEA) and Protection from Sexual Harassment (PSH) is everyone's shared responsibility and all GN employees and partners are required to adhere with GN's Code of Conduct both during and outside working hours. Familiarization with and adherence to the GN Safeguarding Policy and Code of Conduct is an essential requirement to all employees and partners, in addition to related mandatory training. All GN employees and partners must ensure that they understand and act in accordance with this clause.