**Position Summary**:
The position is responsible for the processing of importations and related documents required for coal shipments.
**Duties and Responsibilities**:
- Coordinates with Supplier for the issuance of Pro-forma Invoice (PI) and shipping documents.
- Coordinates with Treasury, Finance, Bank and Broker for the opening of Letter of Credit (L.C.).
- Prepares Application of Permit to Import to Department of Energy (DOE).
- Prepares and lodges Application of Authority to Release Imported Goods (ATRIG).
- Fills
- Declares insurance for incoming shipments and monthly inventory of coal, Automotive Diesel Oil (ADO) and other materials.
- Requests Secretary's Certificate (SEC CERT) and Shareholder's Guarantee from Compliance Department for the approved Certificate of Authority (CA).
- Requests SEC Cert from Compliance Department for the nbroker who will process and clear the shipments.
- Coordinates with the Compliance Group for renewals of relevant government permits required for Importers.
- Checks shipping documents and counter checks charges of shipping lines and port charges.
- Monitors the arrival of incoming shipments.
- Coordinates with the Broker for the request of Endorsement from DOF to BOC for the zero duty exemption if the shipments are under CA and for the submission of liquidation of shipments to BOI under CA.
- Sends estimated expenses to Finance for the budget of incoming shipments.
- Counter checks all payables and Request for Payments (RFP) related to importations.
- Prepares Purchase Order (P.O.)
for coal, ADO and other materials.
- Prepares the Terms of Reference (TORs) in the solicitation / bidding of Shipment related services, LFO and limestone supply.
- Acts as relationship champion for identified stakeholders
- Bachelor's degree in any relevant Business or Engineering course
- At least 1 year experience in logistics function
**Competencies**:
- Coordination skills
- Process-orientation
- Organization skills
- Interpersonal skills
- Detail Orientation
- Communication Skills