Administration Responsibilities
Office Management- Office management is essential to an administrator's duties. Ensuring that the office is organised, all the amenities are properly functioning, and the equipment is in working order forms part of the day-to-day activities of an administrator. Administrators ensure that the other personnel in the office can do their duties efficiently.
Communication- To maintain communication between the employees across the entire office space is among the major administration responsibilities. Inbound and outbound communications pass through the administrators. Communication between various teams in the organisation also passes through the administrators, who also coordinate with various suppliers for the infrastructural facilities of the office.
Coordination- Administrators coordinate the functions of various teams to ensure collective productivity. They also ensure that the teams know each other's roles in a project, ensure deadlines, manage calendars, etc. Administrators also handle travel-related responsibilities for their employees for on-ground projects, meetings, etc. Maintaining coordination between the different aspects of an organisation is a skill needed along with administration qualifications.
Administrative Support- Administrators also provide support in various tasks around the office and are the ones that employees turn to in case of grievances and requests. They also ensure that an adequate workforce is always available for the projects currently being undertaken.
Documentation and Recordkeeping- Administrators maintain the necessary records and documents the organisation needs, which is a must-have feature in an administration job description. Employee information, project details, etc., are maintained by the administrators. They also maintain records of all the transactions done on behalf of the business.
Inventory management- Administrative personnel ensure that office supplies are always available. Administrators in organisations selling products ensure the production process runs smoothly and the inventory is at the required levels.
Compliance and Legal responsibilities- It is among the administration's required skills to be able to ensure that the organisation meets the policies laid out by the governing bodies in issues such as wages, productive hours, etc. They also oversee the legal responsibilities of their organisation.