**Job Title: Administrative Associate**
**Company: AllCare**
**Location: Davao City, Davao, PH**
**Job Type: Part-Time**
**Seniority: Associate Level**
**Years of Experience: 4**
**About AllCare:**
At AllCare, we are pioneering change and setting industry benchmarks in healthcare and administrative solutions. We believe in empowering our teams to foster innovation and adaptability to meet the dynamic needs of our clients. Join us to be part of a vibrant working environment that encourages growth and excellence.
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**Job Description:**
We are seeking a highly organized and motivated **Administrative Associate** to join our team at AllCare. The ideal candidate will have at least four years of experience in administrative roles, showcasing resilience and adaptability in a fast-paced environment. As an Administrative Associate, you will play a crucial role in supporting our team and ensuring the efficient operation of our office.
**Key Responsibilities:**
1. **Office Management:**
- Oversee daily office operations, ensuring a productive and organized work environment.
- Manage office supplies inventory and place orders as needed.
- Coordinate maintenance of office equipment and facilities.
2. **Administrative Support:**
- Assist in the preparation of reports, presentations, and other essential documents.
- Organize and schedule meetings, including arranging logistics and preparing agendas.
- Provide exceptional support to teams, ensuring clear and effective communication.
3. **Data Management:**
- Maintain and update filing systems, both physical and electronic, ensuring data integrity and security.
- Manage and track project databases, ensuring accurate and timely updates.
4. **Communication:**
- Serve as a point of contact for clients and staff regarding administrative inquiries and support.
- Draft and respond to correspondence, ensuring professionalism and clarity in all communication.
5. **Strategic Planning:**
- Collaborate with management to develop and implement administrative processes that improve efficiency.
- Participate in strategic initiatives by providing insights and supporting program implementation.
6. **Problem Solving:**
- Identify potential administrative challenges and propose effective solutions.
- Assist in troubleshooting and resolving operational issues to support team efficiency.
7. **Compliance and Reporting:**
- Ensure compliance with company policies and procedures, as well as local regulations.
- Assist in the preparation of compliance documents and reports for management review.
**Requirements:**
- **Experience:** Minimum of 4 years in administrative roles, preferably in a healthcare or rapidly changing industry.
- **Education:** Bachelor's degree in Business Administration or a related field preferred.
- **Personality Traits:**
- Resilient: Able to withstand and adapt to challenges while maintaining a positive attitude.
- Adaptable: Flexible with changing priorities and able to manage multiple tasks effectively.
- **Soft Skills:**
- **Strategic Planning:** Ability to think ahead and plan for future challenges while aligning administrative practices with organizational goals.
- **Problem-Solving:** Strong analytical skills to address complex administrative challenges with innovative solutions.
- **Technical Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Excellent data entry skills with a strong attention to detail.
- **Interpersonal Skills:**
- Exceptional communication skills, both verbal and written.
- Strong organizational skills and the ability to prioritize tasks effectively.
**Benefits:**
- Company-provided equipment to facilitate your work.
- Employee discounts on AllCare services.
- Complimentary accommodation provided during employment.
**Working Environment:**
Join our dynamic team and be part of an organization that values innovation, teamwork, and excellence. At AllCare, you will find an inclusive culture that empowers you to contribute to meaningful change.
**Application Deadline:** ********
**Equal Opportunity Statement:**
AllCare is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from all qualified individuals regardless of race, color, religion, gender, sexual orientation, age, disability, or any other legally protected status.
If you are a motivated and adaptable individual looking for a rewarding part-time opportunity, we would love to hear from you! Please submit your resume and a cover letter detailing your experience and qualifications.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.